[Attention: These are some of the Consular enquiries received by the Embassy of Malaysia in Helsinki for your information and reference. Please take note that the Embassy of Malaysia in Helsinki only accepts applications from residents in Finland.


Q1.      Right now I am working in a research institute in Finland under a contract term and my employer would like to extend my contract. But, my passport is expiring in end of June. Would you mind to tell me does it take longer to apply for a Machine Readable Passport (MRP). How long does it probably take? Would it be faster if I send my passport back to Malaysia and ask my family to renew / extend my passport?

Since I am holding a work visa and I have not yet apply for Finnish Permanent Residence Permit, do I have to ask my employer to write a letter for me?

( i )  It takes approximately 3 to 5 months processing time for a new Machine Readable Passport (MRP) and one month through MHC London.

( ii )  A proxy is not allowed to renew a passport for an applicant.

( iii )  A passport is renewed based on your current valid status in Finland and such it is not necessary for an employer’s letter.


Q2.      I want to renew my Finnish work permit and my Malaysian passport is expiring on 20 Feb 2008. I need to renew my Malaysian passport because the work permit cannot be issued for a period longer than the passport validity. My work permit will be expired by end of this month 31 March 2007. How many days to process the passport and how much is the fees?

( i )  The application for the older version of the passport can be renewed at the Embassy within 10 working days for a year extension. The fee is Euro 12.00 only. However, you are advised to instead apply for a Machine Readable Passport (MRP) which is valid for five (5) years.

( ii )  The application for the Machine Readable Passport (MRP) i.e. the new microchip passport can be applied through the Embassy. The completed application will be submitted to the Department of Immigration, Malaysia and the process will take about 3 to 5 months. The fee is Euro 60.00 only. [Note: All Malaysians are advised to renew their passport at least 6 months before the expiry date].


Q3.      My passport is the OLD version. I only need the renewal five years so that my Finnish work permit (expiring this month 31 Mar 2007) can be renewed for up to two years. My passport is expiring next year i.e. 20 Feb 2008. I heard that I can renew the OLD version passport, and whenever I go back to Malaysia, I can easily convert it to the MRP.

Our office undertakes yearly renewals of the non-machine readable passport (old version) which is processed in ten (10) business days but if you require a Machine Readable Passport that’s valid for five (5) years, you can submit the application to us which we will then forward to Kuala Lumpur and takes it 3 – 5 months for the return of your passport. You can also do it personally by taking a trip to Malaysia before your passport expires.


As for the criteria pertaining to your application, please submit all original documents and photocopies as listed on our website: http://www.kln.gov.my/perwakilan/helsinki.


Q4.      How much is the fee charged for a Malaysia Passport? What are the documents that need to be submitted?

Please check our website under Consular Matters:



Q5.      How long does it take to process a Passport Application?

According to Immigration Department of Malaysia, it takes a shorter period to process a Passport application at the Counter Service of Immigration HQ. However, application via the Embassy  will take at least 3 to 5 months.


The High Commission of Malaysia in London has agreed to process the application from other European countries and it takes approximately 1 month to arrival in Helsinki.



Q6.      I have two children. Can I include the particulars of both children in my MRP?

The Malaysian Passport System (new) does not allow for particulars of the child/children to be included in the passports of their parents.


Q7.      I have lost my MRP. What should I do? What documents and forms should l submit?

First, you need to lodge a report at the nearest Police Station. Then fill in the passport application and Survey Forms, which can be obtained, from the Embassy and the application will then be forwarded to Immigration HQ in Malaysia for replacement. It takes approximately 3 months before the new passport is issued to the applicant.


Q8.      I was informed that the Immigration Department would not accept instant photos that were taken at any photo outlets. Is this statement true?

Yes, it is. It is feared that the photo quality will not meet the Department's requirement.


Q9.      I have a Masters in Computer Engineeering and am interested to work in Malaysia. What are the conditions and procedures for submitting an application?

First of all, you need to get an offer of employment to work in Malaysia and your application should be made by your prospective employer. You are allowed to work in Malaysia only after your application has been approved.


Q10.    I am a citizen of Finland and am married to a Malaysian citizen. I want to work and reside permanently with my wife in Malaysia. I want to ascertain if there is a provision for people in my situation. If there is, what are the conditions and procedures?

You can apply to work under the 'Spouse Programme', which was launched by the Immigration Department in 1998. This programme is especially for foreigners who are married to Malaysians and wish to work and reside permanently in Malaysia. Please visit the Department of Immigration of Malaysia’s website at http://www.imi.gov.my for more information.


Q11.    I am Matti, a Finnish citizen aged 42. I am interested in the 'Malaysia-My Second Home' programme and wish to apply for it. Am I eligible and what are the conditions for application?

Browse through our web link at http://www.kln.gov.my/perwakilan/helsinki under “Malaysia My Second Home Programme” or you can also log on the official website of the Immigration Department and look under 'Special Programmes' at http://www.imi.gov.my. Address and contact numbers appear as below:



Ministry of Tourism Malaysia,

Level 23B, Menara Dato' Onn,

Putra World Trade Centre,

50695 Kuala Lumpur, MALAYSIA.


Phone: From 8.00 a.m to 5.00 p.m

            +6 (03) 2693 7111

            +6 (03) 2696 3360/1/2/3/4

            +6 (03) 2696 3351/3   

Facsimile: +6 (03) 2698 8533

E-mail: mm2h@motour.gov.my