Attestation of Documents
ATTESTATION OF OFFICIAL DOCUMENTS, CERTIFICATES AND COMMERCIAL INVOICES
The Ministry of Foreign Affairs, Malaysia (Wisma Putra) provides attestation services for various types of documents such as Statutory Declaration, Certificate of Origin, Letter of Power of Attorney, Birth Certificate, educational certificates, and commercial invoices that requires authentication by the Consular Division before the submission to various Foreign Missions in Malaysia for endorsement. The purpose of this procedure is to validate the stamp and signatures on the documents before the document can be used outside the country
HOW TO GET DOCUMENTS ATTESTED
The attestation of documents at the Consular Division, Wisma Putra operates on a walk-in basis*. The document is to be submitted in person or by a representative. The attestation service requires the applicant to present an Identification Card/ Passport – Authorization letter, if necessary. Under normal circumstances, documents submitted can be collected on the same day or at the latest, the following working day.
Details of the Attestation of Document Unit are as follows:
CONSULAR DIVISION
MINISTRY OF FOREIGN AFFAIRS MALAYSIA
WISMA PUTRA NO 1,
JALAN WISMA PUTRA
PRECINCT 2 62602 PUTRAJAYA
LOCATION MAP : shorturl.at/mDJS7
TELEPHONE NO : (603)-8000 8000
E-MAIL : sah_admin@kln.gov.my
OPENING HOURS
Monday – Thursday : 8.30 a.m – 4.00 p.m
Friday : 8.30 a.m – 12.00 p.m | 2.45 p.m - 4.00 p.m
Saturday, Sunday and Public Holiday : CLOSED
Note:
• Last entry for clients is 15 minutes before closing time/Friday prayer break
• Subject to change. Please refer to the Ministry’s announcement from time to time.
• You are advised to plan your visit ahead to avoid any inconvenience.
THINGS TO KNOW
1. Public Document Endorsement
The attestation of documents issued or approved by Federal and State Government, (this includes the Ministries & Local Governmental Departments) can be verified without second endorsement.
However, if the original document/certificate is not presented, the copy of documents/ certificates must be endorsed by Notary Public before submission to the Consular Division.
2. Endorsement of Documents for Import/Export
• Certificate of Origin – Must be certified by Chamber of Commerce/ Trade
• Invoice and Bill of Lading – Must be certified by Chamber of Commerce/ Trade or Notaries Public
• Health Certificate & Certificate of Free Sale – Must be certified by Ministry of Health.
Documents / Forms to be endorsed by Notary Public:
• Form 7
• Form 9
• Form 13
• Form 20
• Form 22
• Form 24
• Form 44
• Form 49
• Company Establishment
• Appointment of Agent/ Board of Directors
• Company Introductory
• Power of Attorney
• Statutory Declaration
• Affidavit
• Agreement/ Contract
• Memorandum together with Articles of Association under Labuan Financial Services Authority (formerly known as Labuan Offshore Financial Services Authority; LOFSA)
3. Endorsement of Educational Documents
All original or photocopy of Malaysian/local institutions’ certificates/documents must be endorsed/certified with a name print, position and stamp by the Ministry of Education/ Ministry of Higher Education/ Department of Education of Malaysia before submission to the Consular Division, Ministry of Foreign Affairs
4. Endorsement of Foreign Documents
All documents originating from abroad requires authentication from the Foreign Missions in Malaysia (Embassy/ High Commission/ Consulate General/ Consulate) before submission to the Consular Division, Ministry of Foreign Affairs Malaysia for endorsement. Documents which are written in foreign languages, MUST be translated into English Language.
5. Endorsement of Translations of Documents
All documents (locally-isssued or foreign) that are required to be translated to the Bahasa Malaysia / English Language, or vice versa, can be translated at any of the following venues:
• Malaysian Court Translator;
• Malaysian Institute of Translation & Books (ITBM);
• Malaysian Translators Association (PPM) / The Institute of Language and Literature (DBP); or
• Translators appointed/ certified by foreign Embassy/ High Commission to Malaysia.
6. Endorsement of Marriage Documents
- Non-Muslim marriages:
Malaysians must obtain the Letter of Statement of Marital Status issued by the National Registration Department (JPN) before submission to Consular Division for endorsement. b. Muslim marriages: Malaysians must obtain the Single Status Certificate/Letter of Permission to Marry issued by the State Religious Department before submission to Consular Division for endorsement.
- Muslim marriages:
Malaysians must obtain the Single Status Certificate/Letter of Permission to Marry issued by the State Religious Department before submission to Consular Division for endorsement.
- Marriages in Malaysia for foreign nationals:
Foreign nationals are required to obtain certification/authentication by their respective Foreign Missions in Malaysia (Embassy / High Commission / Consulate General / Consulate) pertaining to the Letter of Statement of Marital Status / Single Status Certificate / Letter of Permission to Marry before submission to the Consular Division for endorsement.
Updated as of 7 Jun 2023