Attestation of Documents Attestation of Documents

ATTESTATION OF OFFICIAL DOCUMENTS, CERTIFICATES AND COMMERCIAL INVOICES

The Ministry of Foreign Affairs, Malaysia (Wisma Putra) provides attestation services for various types of documents such as Statutory Declaration, Certificate of Origin, Letter of Power of Attorney, Birth Certificate, educational certificates, and commercial invoices that requires authentication by the Consular Division before the submission to various Foreign Missions in Malaysia for endorsement. The purpose of this procedure is to validate the stamp and signatures on the documents, before the document can be used outside the country.

 

HOW TO GET DOCUMENTS ATTESTED?

 

The attestation of documents at the Consular Division, Wisma Putra will resume its service from 1 July 2021 via an appointment based counter service during the Movement Control Order*. The document is to be submitted in person or by representative. Attestation services requires the applicant to present Identification Card/ Passport – Authorization letter, if necessary. Under normal circumstances, documents submitted can be collected on the same day or at the latest, the following working day.

 

Applicants must make an appointment with the Attestation Documents Unit via e-mail prior to presenting themselves to the Consular Division, Ministry of Foreign Affairs.  Details are as follows:

 

CONSULAR DIVISION

MINISTRY OF FOREIGN AFFAIRS MALAYSIA

WISMA PUTRA

NO 1, JALAN WISMA PUTRA

PRECINCT 2

62602 PUTRAJAYA

 

LOCATION MAP     : shorturl.at/mDJS7

TELEPHONE NO    : (603)-8000 8000

E-MAIL                    : sah_admin@kln.gov.my

 

                        

OPENING HOURS*

                                                                                     

                        Monday – Thursday    8.30 am – 4.00 pm

                        Friday                          8.30 am – 12.00 noon

                                                            2.45 pm – 4.00 pm

 

 *Subjected to changes, please refer to the Ministry’s announcement.

 

THINGS THAT I SHOULD KNOW.

 

  1. Public Document Endorsement

 

The attestation of documents issued or approved by Federal and State Government, (this includes the Ministries & Local Governmental Departments) can be verified without second endorsement. However, if the original document/certificate is not presented, the copy of documents/ certificates must be endorsed by issued authorities (Notaries Public) before submission to the Consular Division.

 

 

  1. Documents for Import/ Export Endorsement
  • Certificate of Origin – Must be certified by Chamber of Commerce/ Trade
  • Invoice and Bill of Lading – Must be certified by Chamber of Commerce/ Trade or Notaries Public
  • Health Certificate & Free Sales Certificates – Must be certified by Ministry of Health. 

 

 

  1. Documents/Forms to be endorsed by Notaries Public:-
  • Form 7
  • Form 9
  • Form 13
  • Form 20
  • Form 22
  • Form 24
  • Form 44
  • Form 49
  • Company Establishment
  • Appointment of Agent/ Board of Directors
  • Company Introductory
  • Power of Attorney
  • Statutory Declaration
  • Affidavit
  • Agreement/ Contract
  • Memorandum together with Articles of Association Labuan Offshore Financial Services Authority (LOFSA)

 

 

  1. Educational Document Endorsement

 

All original or photocopy of Malaysian/local institutions’ certificates/documents must be endorsed/certified with a name print, position and stamp by the Ministry of Education/ Ministry of Higher Education/ Department of Education of Malaysia before submission to the Consular Division, Ministry of Foreign Affairs.

 

 

  1. Foreign Document Endorsement

 

All documents originating from abroad requires authentication from the Foreign Missions in Malaysia (Embassy/ High Commission/ Consulate General/ Consulate) before submission to the Consular Division, Ministry of Foreign Affairs Malaysia for endorsement. Documents which are written in foreign languages, MUST be translated into English Language.

 

  1. All educational documents/certificates from institution abroad are required to be certified by one of the following parties before submission to the Consular Division:-

 

  • Foreign Mission (Embassy/ High Commission / Consulate General/ Consulate) in Malaysia;
  • British Council; and
  • Malaysian – American Commission on Educational Exchange (MACEE)

 

 

6.  Translation Document for Endorsement

 

  1. All foreign documents that required to be translated to the Bahasa Malaysia/English Language, or vice versa, can be translated at the following venues:-

 

  • Translator/ Malaysian Court Translator;
  • Malaysian Institute of Translation & Books (ITBM) (Institut Terjemahan & Buku Malaysia);
  • Malaysian Translators Association (MTA)(Persatuan Penterjemah Malaysia)/ The Institute of Language and Literature (Dewan Bahasa & Pustaka (DBP; or
  • Translators appointed/ certified by foreign Embassy/ High Commission to Malaysia.

 

 

  1. Marriage Document Endorsement

 

  1. (Non-Muslim Marriages)- Malaysians must obtain the Letter of Statement of Marital Status issued by the National Registration Department (JPN) before the submission to Consular Division for endorsement.

 

  1. (Muslim Marriages)- Malaysians must obtain the Single Status Certificate/Letter of Permission to Marry issued by the State Religious Department before submission to the Consular Division for endorsement.

 

(Marriages in Malaysia)- Foreign nationals are required to obtain certification/ authentication by their respective Foreign Missions in Malaysia (Embassy/ High Commission/ Consulate General/ Consulate) pertaining to the Letter of Statement of Marital Status/ Single Status Certificate/ Letter of Permission to Marry before submission to the Consular Division.