Other Information Other Information

 

Report of Missing Persons

 

Relative/family/acquaintance may report the missing person at the Embassy of Malaysia:

 

Among the information required for the report are as follows :
- Complete name of person 
- Place and date of birth
- Details of the Malaysian Passport
- Identification Card number
- Date departed from Malaysia
- Date of arrival at the particular country
- Complete address and telephone number at the particular ( if available) 
- Last known address of the place of work (if available)
- Name and address of family to be contacted in Malaysia
- Name, address and telephone number of the person making the report / government agency involved 
- Reason for going abroad  
 
The Embassy of Malaysia will investigate the case. The family will be informed of the result of the investigation in due course.

If found, the family will have to bear the cost of bringing the person home (flight ticket & other costs incurred). The money needs to be deposited to the Embassy of Malaysia and a receipt will be issued. 

The family will be informed of the details of arrival. The family will have to wait to receive the person at the airport or other entry points in Malaysia.

 

Registration of Death

 

Report death at the nearest Police Station. 
 
Register death at the Embassy of Malaysia. A copy of the police report is required.
 
Other documents required for the registration are as follows :
    - Original Passport of the deceased
    - Original Identification Card / Birth Certificate of the deceased
    - Copy of the Death Certificate
    - Copy of the Embalming Certificate 

 

 

Repatriation of Remains

 

For any Malaysian who had passed away in the Republic of the Philippines, their demise needs to be reported as soon as possible to the Embassy of Malaysia.
 
Information and documents required are as follows:
- Name of the deceased
- Passport and Identification Card Number
- Address of the deceased abroad
- Address in Malaysia
- Occupation
- Cause of death
 
The Embassy of Malaysia will investigate the death. Relative/next of kin of the deceased will need to decide of the place of burial, abroad or in Malaysia.
 

Burial in Malaysia

 

The Embassy of Malaysia will obtain the estimated cost of the repatriation which will have to be deposited by the relative/next of kin to the Consular Division. A receipt will be issued. Repatriation process will be carried out by the Embassy.

 

The Consular Division will notify the family on the flight details for the arrival of the remains.

 

Burial Abroad

The Embassy of Malaysia will coordinate the burial process.

All cost incurred will have to be borne by the relative/next of kin which have to paid to the Consular Division. A receipt will be issued.
 
The Consular Division will submit the following documents to the relative / next of kin:

- Acknowledgment letter from the respective Mission
- Certificate of health
- Certificate of Death
- Certificate of Burial
- Death Report
- Copy of Passport / Identification Card (original document will be submitted directly to the respective departments in Malaysia).

 

 

Arrest/Detention by Local Authorities

 

Relative/family/acquaintance may make a written report about the arrested/detained person at the Embassy of Malaysia:

 Among the information required for the report are as follows:
- Name of the arrested/detained person
- Passport and Identification Card number
- Date and place of arrest/detained
- Telephone number of place of arrest/detained
- Cause of arrest/detention 
 
The Embassy of Malaysia will  investigate the case. The family will be notified of result of the investigation. 

 

If the family requires legal assistance or need to visit the arrested/detained person, an application will need to be submitted to the Embassy of Malaysia.

 

All cost incurred will be borne by the family. 

 

After completion of sentence (if found guilty), the person will be deported back to Malaysia. The cost of deportation will be borne by the family:


- Deposit the required amount to the Malaysian Mission. A receipt will be issued. 

- The family will be informed of the details of arrival. The family will have to wait to receive the person at the airport or other entry points in Malaysia.

 

Issuance of Visa

 

Issuance of Visa (For Government Officers and individuals on an official visit)

Check visa requirements available in this website under the topic Visa Information - Visa Requirements for Malaysian. 
 
Apply for visa at the Embassy of Malaysia by filling in a form provided.  Supporting documents required with the application are: 


    - Passport (validity period not less than 6 months)
    - 2 passport size photographs  
 
Lost of Travel Documents/Passport Abroad

 

Report the loss at the nearest Police Station.

 

Report the loss at the Embassy of Malaysia. Address, telephone number and e-mail is available in the main page of this website. Documents required to be submitted are as follows:


  -  A copy of the police report 
  - Other documents that can be used as proof of citizenship 

 

An Emergency Certificate will be issued by the Mission which would enable the person to travel home to Malaysia (one way trip).  

 

Registration of Absent Voters

 

Registration of voters for Malaysians abroad is divided into 2 categories:


 - Postal Voters / Absent Voters consists of :
  i)      Armed Forces who are in service 
  ii)     Spouses to (i)
  iii)     Government personnel (Federal Government, States Service or Local    Authorities) who are in service abroad
  iv)  Spouses to (iii)
  v)  Individuals studying full time in Universities, Technical Colleges, Training Institutions or other bodies abroad (only if they are sponsored by the Government)
  vi)  Spouses to (v).
 
 -  Normal Voters 
  Malaysian other than the above 

 

Embassy of Malaysia will make the announcement for the registration and checking of the voting list. 

 

Registration can be made at the Embassy of Malaysian by filling in a form provided. Address, telephone number and e-mail is available in the main page of this website.

 

Among documents required for the registration are :
- Identification document that confirms the applicant's citizenship
- Identification Card 
- Passport 
- 3 passport size photograph  
 
For the election, normal voters need to return to Malaysia to cast their votes based on the area they have registered in. For postal voters, casting of votes are made by post.

 

 

Notarial Functions

 

To obtain the service of the Commissioner of Oath for the process of certifying and legalisation of documents, one may visit the Embassy of Malaysia. Address, telephone number and e-mail is available in the main page of this website.

 

Among the documents requited for the process are:
  - Identification Card 
  - 2 passport size photographs 
  - Documents issued by Government agencies to be certified
  - Declaration  
 
Service charge is RM 10 per signature.

 

 

TRANSLATION OF MALAYSIAN OFFICIAL DOCUMENTS

 

 

All originated documents derived from Malaysia :

 

1.    Documents in English shall be endorsed by the Consular Division, Ministry of Foreign Affairs, Malaysia before it can be used in a foreign country;

2.    Documents in Malay or other languages, shall be translated into English by a certified translator and subsequently endorsed by the Consular Division, Ministry of Foreign Affairs, Malaysia before it can be used in a foreign country. Translation of university degree/transcript , Diploma, School Leaving Certificate and any others document which are in Malay / other languages shall be translated by a certified translator in Malaysia at:

 

           Institut Terjemahan dan Buku Malaysia:

           Wisma ITBM, Wangsa Maju, Kuala Lumpur

           Telephone: +603-41454800

           e-mail: sales@itbm.com.my

           website: https://www.itbm.com.my/

 

3.    For a Malaysian Muslim Marriage Certificate which is in Arabic, it shall be translated by the State Religious Body and endorsed by Consular Division, Ministry of Foreign Affairs, Malaysia before it can be used in a foreign country.

 

Holder of any Malaysian documents shall make sure that the procedure mentioned-above are carried out before leaving Malaysia in order to avoid any problems involving working, study etc. purposes.

 

 

The Embassy can only translate the following Malaysian Offiicials Documents as follows:

 

1-   Birth Certificate

2-   Civil Marriage Certificate

3-   Driving Licence

4-   Police Report

 

Translation fee:   P  300.00 by cash for each translation

                                                                     

 

Note:

You may collect it personally or may appoint someone to collect on your behalf by enclosing a letter of authorization stating your name and ID number and collector’s  name and ID number, your copy of ID and the copy of collector ID. You may address the letter of authorization to :

 

 

Consular Officer
Embassy of Malaysia
107 Tordesillas Street
Salcedo Village, Makati City

 

 

Submission Time                             :           8.00 am – 12.00 pm (Monday to Friday)

Period of Processing                       :           1-2 Working days

Observed Public Holiday                  :           http://mw.kln.gov.my/web/phl_manila/holidays

 

 

 

_________________________________________________________________________________________________________________________________________________________________________________________________________________________

 

 

AUTHENTICATION OF PHILIPPINES OFFICIAL DOCUMENTS:

 

 

For the authentication of Philippines official document, kindly bring the following requirements:


1-  Official document authenticated by the Department of Foreign Affairs (DFA) with official receipt.

2-  Fee: PHP 300.00 / each  by cash

                                                                     

 

Note:

You may collect it personally or may appoint someone to collect on your behalf by enclosing a letter of authorization stating your name and ID number and collector’s  name and ID number, your copy of ID and the copy of collector ID. You may address the letter of authorization to :

 

 

Consular Officer
Embassy of Malaysia
107 Tordesillas Street
Salcedo Village, Makati City

 

 

Submission Time                             :           8.00 am – 12.00 pm (Monday to Friday)

Period of Processing                       :           1-2 Working days

Observed Public Holiday                  :           http://mw.kln.gov.my/web/phl_manila/holidays

 

 

________________________________________________________________________________________________________________________________________________________________________

 

 

WITNESSING OF DOCUMENTS:

 

The applicant shall be present in person at the Embassy of Malaysia in Manila with the necessary original documents for witnessing of signature with an identification card/passport. Please marked the signature area for ease of reference.

 

Fee : PHP300.00 / signature by cash

 

Submission Time                             :           8.00 am – 12.00 pm (Monday to Friday)

Period of Processing                       :           1-2 Working days

Observed Public Holiday                  :           http://mw.kln.gov.my/web/phl_manila/holidays